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Protecting Your Mail

Protecting Your Mail

Incoming statements. Outgoing checks. Information that’s valuable to thieves is sent through the mail all the time. That’s why the mail your business sends and receives deserves special attention. Here are some ideas to help keep your sensitive information safe:


  • Invest in a postmaster-approved locking mailbox. Be sure to select one that will allow for the mail carrier to insert your usual volume of mail and only distribute keys to individuals within your organization that absolutely need them.
  • Consider renting a post office box or private mailbox. This way your mail (and UPS or FedEx shipments if you choose a private mailbox) will be received securely.
  • If you use a mailbox that does not lock, take extra precautions. Do not leave mail you receive in your mailbox for any longer than necessary. If your business will be closed for a period of time, like during a holiday break, make sure your mail is picked up. And if you see suspicious individuals around your mailbox, contact the post office or the police.

Incoming Mail

  • If you move or change address, notify the post office and anyone that you do business with in advance.
  • If you do not receive your mail all of a sudden, it is possible that someone filed a change of address for your business. Contact your post office to find out.
  • If you are expecting a check or other piece of valuable mail and do not receive it, contact the sender. Ask them to stop payment on a check if you think it has been stolen.
  • If you believe your mail has been stolen, contact your postmaster.

Outgoing Mail

  • Instead of placing mail in an outgoing mail receptacle or mailbox, use a post office collection box. Visit the USPS website to find the location nearest you.
  • Never mail cash or coins.
  • Use checks that are tamper-resistant and print checks using a computer or write them in ink.

Visit the USPS website at for more on services like post office boxes and changes of address.

The information included on this website is designed for informational purposes only. It is not legal, tax, financial, or any other sort of advice; nor is it a substitute for such advice. The information on this site may not apply to your specific situation. We have tried to make sure the information is accurate, but it could be outdated or even inaccurate, in parts. It is the reader's responsibility to comply with any applicable local, state, or federal regulations, and to make their own decisions about how to operate their business. Nationwide Mutual Insurance Company, its affiliates, and their employees make no warranties about the information, no guarantee of results, and assume no liability in connection with the information provided.